Planning Board
Wednesday, March 11, 2026
Meeting Minutes

Members present: Ryan Stone Co-Chair, Courtney Cox Co-Chair, Sarah Kendall Alternate, Jon Miner, Don Scott Alternate, Andrew Maneval Select Board Representative. Absent: Lisa Anderson
Recording Secretary: Mary Ann Noyer

The Harrisville Planning Board held a regularly scheduled meeting on Wednesday, March 11, 2026 at Town Hall.  Co-Chair Ryan Stone opened the meeting at 7:00 pm.

Attendance, Roles and Voting Members – Mr. Stone named the voting members as follows: Courtney Cox, Jon Miner, Andrew Maneval, Don Scott and Ryan Stone.  On the matter of the Voluntary Merger item, Sarah Kendall would vote in place of Andrew Maneval, who noted he would recuse.

Approval of Agenda – With the additions of housekeeping and annual voting on board officers, members voted in favor to approve the agenda.

Minutes of previous meeting(s): February 11, 2026 – Courtney Cox moved to approve the minutes. Andrew Maneval seconded. All voted in favor.

Voluntary Merger, Map 40 – Lot 102-10 and Map 40 – Lot 102-11. The board considered the lots in question, their locations and origins relative to the Heath Road subdivision during the 1990s. Following discussion and confirmation of lot ownership, deed information and the review and approval of the Assessor, Don Scott moved to approve the Linghams’ application for the voluntary merger of their adjacent lots on Heath Road. Jon Miner seconded.  All voted in favor. 

Historic Harrisville, Inc. – Site Plan Review follow up. In response to John Knight’s letter requesting PB consider reimbursement for the $1,080 cost to produce a mylar of the site plan for recording at the Registry of Deeds, the board considered the Notice of Decision, the Site Plan Review Regulations and the RSAs relative to Site Plan Review. Members in particular noted the language and flow chart in the Site Plan Review Regulations which state that a mylar must be provided and that the Harrisville PB will record the mylar at the Registry of Deeds.  Board members also acknowledged that, while state statutes don’t require site plans to be recorded, municipalities may individually require this.

After member agreement that the site plan review application form could state the requirement more clearly up front, all agreed that page 9 of the regulations makes clear that a mylar must be provided by the applicant and that the last step of the flow chart depicting the application process shows that the mylar will be recorded at the Registry.  Ryan Stone then moved to deny Mr. Knight’s request for reimbursement for $1,080 for creation of a mylar plat for submission to the Registry. Courtney Cox seconded the motion. With no further discussion, the board voted 5-0 in support of the motion. Subsequently, Mr. Stone moved to file the mylar the Cheshire County Registry of Deeds as indicated in the Notice of Decision and in the Site Plan Review Regulations. Ms. Cox seconded. All voted in favor.  Don Scott will stamp and sign the mylar. The board noted that, if the Registry does not accept the mylar, it will remain on file at Town Hall.  The board further confirmed it will endeavor to update the Site Plan Review Regulations.  Jon Miner recommended language to add to further clarify the mylar requirements and the recording process. Mr. Scott recommended that all Notices of Decision set forth whether or not “as built” plans are required.

Separately, the PB will continue to request that Historic Harrisville merge the Community Center lot with the adjacent Old Selectmen’s office lot, given the use of both parcels for Community Center purposes and given that the deck between the structures overlays the boundary line.

Annual vote on Board Officers – Andrew Maneval moved that the slate of officers remain as is for the coming year. Courtney Cox seconded. All voted in favor.  Ryan Stone and Courtney Cox will remain Co-Chairs, and Jon Miner will remain Board Secretary.

New business
-Ordinance Review Committee – While the ORC will work with the volunteer Housing Team in the coming months, members noted there may also be other items for the ORC to address. Jon Miner noted an April meeting is in the works for scheduling. Ryan Stone asked that the ORC review the correspondence from Mr. Shuster regarding development in the lakeside district as the ORC drafts its task list.
-Capital Improvement Plan – Mr. Maneval raised the topic of the Capital Improvement Plan (CIP), asking PB members how and if it would like to be involved in the process ahead of next year’s budget cycle.

PB homework for April 8th meeting – Members should read and mark up the Site Plan Review Regulations for possible updates and review the CIP documents.  The Recording Secretary will research any 1994 minutes of the PB that address the drafting of the SPR regulations, and also will forward the 2014 CIP to Ryan Stone for distribution to PB members.

The meeting adjourned at 9:15 pm.