Select Board Meeting
Friday, June 24, 2022
Meeting Minutes

Select Board: Andrea Hodson, Kathy Scott, Pegg Monahan
Attendees: Harry Wolhandler

The Chair called the meeting to order at 9:00 am.

Agenda, minutes of 6/16 – Members voted to approve the agenda and the meeting minutes of June 16.

Nonpublic session – At 9:02 am, per RSA 91A:3II, the SB moved and voted in favor to enter non-public session to discuss the police chief hire. The board noted that discussion with the prospective candidate is ongoing. At 9:17 am, the board moved and voted in favor to exit non-public session.

Facilities, project updates – The board noted that Harrisville Designs is extending its lease of storage space at the Old Highway Garage to the end of July 2022.

Highway, Culvert grant update – The chair reported that the FEMA grant administrator gave feedback on the town’s four requests, and that the generators look most possible for eligibility. Mold remediation at  the old fire station is ineligible for funding and the mini-splits are not likely to meet eligibility either.  The application deadline was extended to July 15. Andrea Hodson and Jeff Cady will work together to submit the required paperwork.

The board also discussed options for the South Road bridge, which is safe but still red-listed. Possibilities include repairing the wing wall or replacing the bridge entirely. Canal Street and Island Street also are high priorities for infrastructure repairs.

Select Board Leave with Pay policy – Pegg Monahan shared with colleagues calculations as the policy exists now as well as proposed paid time off calculations for full and eligible (24 hours or more per week) part-timeemployees. The board also extensively discussed whether to combine sick and personal days with vacation days in one category, as well as rollover policy. Ms. Monahan will research policies of similar-sized towns for comparison for further discussion by the board.

150th and SB role – The SB discussed insurance requirements and recommendations from Primex regarding the events of 150th weekend. The Primex policy does not extend to vendors, private property owners, etc., and only applies to town officials, employees, volunteers acting on behalf of the town in their duties, and to town property. The board will talk to the 150th committee members about insurance certificates and liability waivers.

Pay warrant –  The SB signed the pay warrant in the amount of $170,093.78. Pegg Monahan asked to note for the record that she recommends sending any payments over $10,000 by certified mail. She will talk to the Treasurer about this.

Commercial bus parking case, update – This topic was tabled to the board’s next meeting on July 7.

Deeded property redemption request case, update – The board noted that this transaction is still with the attorneys and tax collector.

Chesham neighborhood complaint case, update – The board has received no response from property owners on the board’s invitation to discuss complaints of junk accumulation. The board will explore next steps with the code enforcement officer.

SWRPC/Office of Planning and Development planning lunches – The update from Pegg Monahan was tabled to the next meeting. 

Correspondence and other business
Primex training –
The chair recommended that colleagues and office staff review Primex’s offerings for cybersecurity training and First Amendment training.

Staffing updates – The cleaner for the town offices, Fire Dept and police department has resigned. The board will look for other options.

Stone subdivision application – The Planning Board will consider the matter at its July 13 meeting.

The meeting adjourned at 8:30 pm.