Meeting Minutes of the Select Board

 Location:  town offices Date:  November 12, 2020  
 Opened:    7:00 pm Adjourned: 9:40 pm  

Select Board Members:  Jay Jacobs, Kathy Scott, Andrea Hodson ______

 Eastside Road Closure on December 15– SB discussed the request from a property owner’s contractor to closeEastside Road on December 15 for crane/tree work between the hours of 7:30 am and 3:00 pm. The board will discuss with Police and Fire Departments and, subject to their approval, will contact all property owners along Eastside Road.

Finance and Document Review
-Amy Roberts discussed with the SB the schedule for preparation of the 2021 Budget. Year to date budgets will be distributed to department heads by November 20. Department heads will be asked to prepare their proposed 2021 budgets by December 17. Immediately following the new year, with the availability of actual expenditures, a draft budget will be presented to the Select Board by January 14.  The first Budget Hearing is anticipated for January 21, with an additional Budget Hearing if needed on February 4. The budget can then be finalized by February 11 and posted with the Warrant by the required date of February 22. The board also discussed preparation of the Town Report. A calendar of completion dates will be prepared by the office, allowing for required time to submit to the printer.

-Following discussion, the SB moved and voted unanimously in favor to approve the purchase of a fire-proof filing cabinet in the amount of $3949 for the town offices. 

Facilities maintenance/ Emergency Management
Jeff Cady discussed a proposal for plumbing work at the Recycle Center to reduce heating costs. He estimates total costs for insulation and tank relocation and possible associated electrical work to be between $3,200 and $3500.  The board will look at the relevant budget lines and get back to Mr. Cady. Separately, Mr. Cady recommends the board consider a longer range plan for the RC given market downturn for recyclables. On air quality within the town office building, Mr. Cady will obtain an estimate for duct cleaning.

In further discussions about Covid, the SB supports continued outreach and encouragement to residents to follow CDC guidelines and recommendations for mask wearing and social distancing, noting the effectiveness in town of doing so and the concern regarding elevated infection rates elsewhere.

Meeting Minutes of 10-30
The SB approved the meeting minutes of 10-30 with a two to one vote in favor of an addendum to the minutes on the subject of police Department staffing in light of Chief Driscoll’s pending retirement at the end of February 2021. The board wished to add to these minutes that it brainstormed general ideas about three possible options to backfill the Police Chief position, including: 1) receiving support from the sheriff’s office; 2) combining police services with another town; and 3) hiring another chief.

SWRPC– The SB will continue to review the Southwest Region Planning Commission’s Report on Pavement Preservation.

Town Clerk– The SB expressed great appreciation to the Town Clerk and her election staff for their management of the election under very difficult circumstances

EAC– The Electric Aggregation Committee will meet with the SB on December 3.

SB Meeting schedule
The board noted that upcoming meeting dates are as follows: Thursday, November 19 (tentative), Tuesday, November 24, at 9:00 am, Thursday, December 3, at 7:00 pm, Thursday, December 10, at 7:00 pm, and Friday, December 18, at 9:00 am.

Silver Lake Parking
– The SB will continue discussion of parking in the Silver Lake area following submission of information by the Lake Association.

SB confirmed that the Highway Dept has repaired pavement from the culvert job on Prospect Street. The crew also unplugged the dam gate at Russell Reservoir.

Other business
At 9:04 pm, the SB moved and voted unanimously in favor, per 91-A:3(II) to enter into non-public session to discuss a staffing matter. At 9:40 pm, the SB moved and voted unanimously to exit non-public session.