Meeting Minutes of the Select Board

 Location:  Town offices Date:  April 16, 2020
 Opened:    4:00 pm Adjourned: 6:30 pm


Select Board Members:  Jay Jacobs, Kathy Scott, Andrea Hodson (via Zoom)________________________

Attendees:  Jeff Cady, Don Scott

Highway Department – SB noted that the Highway Department took delivery of the new road grader and the funds have been authorized for transfer.

The SB signed the pay warrant in the amount of $305,349.81, which includes $290,797 for the road grader.

The SB moved to approve the meeting minutes of 4/2 and 4/9, noting that the payroll warrant signed at the April 9thmeeting was in the amount of $25,873.95.

Assessing – SB signed the Timber Yield Tax for George Colony, Map 50-Lot 9, in the amount of $1408.66 and the Timber Yield Tax for John J. Colony III, Map 50-Lot 17, for $449.19; the SB signed the Notice of Intent to Cut for George Colony (Map 50–Lot 9) and John J. Colony (Map 50-Lot 17); SB signed the Notice of Intent to Excavate for Hillsboro Aggregates (Map 10-Lot 6).

Emergency Management – Mr. Cady informed the SB that he had submitted for reimbursement for expenses for Covid-19 related materials but not for hourly pay. The SB thanked Mr. Cady for his work. Mr. Cady noted it was unclear at this point whether or not the state would extend the Stay-at-Home Order to May 15, though the schools have already closed for the year. Cathy Sorenson, Volunteer Coordinator, has reached out to list of volunteers and shared paperwork for submission as needed. Separately, Mr. Cady noted that, as safety assessments with various town departments are ongoing during the health crisis, and notes are being kept and filed, the EMD has canceled the first quarter Safety Committee meeting.  The SB noted it has submitted the NH Municipal Association survey for estimated expenses related to Covid-19.

Town Clerk – The Town Clerk will check with Secretary of State about the policy for including self-addressed, stamped envelopes with absentee ballots.

First Quarter Financials – The SB reviewed the report of expenses January through March, 2020. Department heads have also received copies. The board will review the numbers as they relate to the percentage of whole budget. The board also noted that the financial audit for year-end 2019 is in progress and the auditor has received all the relevant information.

Gravel pit committee – SB noted that it has identified the five committee members, who will work to fulfill the mandate of the Warrant Article. Kathy Scott will serve and steer the committee as the Select Board Representative. Additional members include Eastview residents Max Boyd and Mike Davidson, Road Agent Wes Tarr, and Planning Board Co-Chair Ryan Stone. The board sees the committee’s focus as overseeing the environmental aspects and operational standards as they relate to compliance with the regulations outlined in RSA 155e, and determining the use and conditions of use of the parcel, as articulated in Warrant Article amendment. A Public Hearing will mark the end of the committee’s work, where its findings, including the issues addressed and associated remedies, will be presented.  The SB reiterated that, per the amended warrant article, no commencement of activity will occur prior to the presentation of the committee’s conclusions. Separately, an Alteration of Terrain Permit (AOT) will be filed by the Select Board with the state.

Trails committee – SB reintroduced the discussion of an ordinance banning ATV use on town-owned trial. The board will discuss further with the Police Chief.

Broadband project – The SB moved and voted unanimously in favor to approve the proposed dorm-refrigerator sized, equipment cabinet locations for the fiber buildout by CCI.These include pole locations at the corner of Hancock Road and Main Street, the CCI central office on Main Street in the village, and Breed Road off of the Silver Lake parking area.  Separately, the SB office is finalizing the application for the upcoming Bond issuance by the NH Bond Bank.

Request by Pamela Worden and Charles Faucher regarding the Town-owned Right of Way across their Skatutakee Road parcel – The SB will have Town Counsel review the property owner’s submission for his opinion, so the board can further discuss and decide on the matter.

Community Power update – Andrea Hodson reminded the board that, last fall, the town contracted with Standard Power to provide electricity and that, in November 2020 ,the Town will have the option to join the Monadnock Regional Buying Group. Concurrently, a state-wide initiative, NH Community Power, has started with about 15 members from across the state, and Ms. Hodson recommended that the Board establish an Aggregation Committee to represent the Town with the overall goal of bringing a negotiated utility contract to voters at Town Meeting 2021. Ned Hulbert and she have identified possible members. Ms. Hodson also recommended that the leader of NH Community Power, Henry Herndon, be invited to give the Board and Committee nominees an overview of the initiative at the 4/23 or 4/30 meeting.

Ms Hodson moved that the SB support the formation of a power aggregation committee. Kathy Scott seconded. All voted in favor. Jay Jacobs then nominated Andrea Hodson to facilitate and steer the committee. All voted in favor.

150th– The SB will draft its submission for the commemorative book and provide to Jeannie Eastman by the May 25 deadline.

Virtual meeting capability – The SB office is exploring potential security issues surrounding Zoom and will trial other platforms. The board will then discuss with all Board and Committee chairs so that meetings can be conducted electronically or by conference call starting in May.

The next meeting of the Select Board is Thursday, April 23, 2020 at 4:00 pm at the town offices.