Meeting location: Town offices
Date: March 21, 2019 continued to March 22, 2019
Members present: Jay Jacobs, Kathleen Scott, Andrea Hodson
Meeting opened: 7:00 pm. Meeting continued: 9:45 pm to Friday, March 22 at 10:00 am

Members of the public: Allan Saari, William Raynor, Al From

Kathy Scott moved to rename Jay Jacobs as Chair of the Select Board and board voted in favor.

Departments, Boards and Committees:
Highway Department – The Road Agent will secure two additional estimates for paving of Hancock Road. SB will review road map with Road Agent for signing and returning to state.

Other Business:
–SB discussed with a resident the process for submitting with the Assessor a request for a tax deferral and suggested to the resident that he meet with her.

–Bill Raynor met with the SB on three matters: 1) To request that the town reconsider his request of 2018 to replace the current town attorney for inappropriate behavior and misappropriation of his position as attorney for the town. Mr. Raynor seeks a response from the SB within seven days about their decision on the matter; 2) Mr. Raynor expressed frustration with the Historic District Commission report in the 2018 Town Report, believing it to editorialize rather than report objectively, and he requested a rewrite of this submission; and 3) Mr. Raynor requested the replacement of Doug Walker and Kathy Scott as Chair and Selectboard Representative to the HDC respectively for their actions during the 3 Main Street application before the HDC and ZBA in 2018. The SB noted it would get back to Mr. Raynor on the issue of the town attorney. Regarding the Town Report, Jay Jacobs noted that the reports were accepted and approved by the town at Town Meeting and thus could not be modified. On the last matter, Mr. Jacobs noted that appointments and board positions are internal matters addressed by the SB and that procedural matters related to the 3 Main Street application were discussed with all the boards.

–SB conducted a preliminary discussion regarding the South Road bridge and will consider the timing of the state’s offer of a grant that would cover 20% of the total cost of potential repair work. The SB will continue discussion and make a decision on the matter by April 18.

–Culvert mapping – Jay will talk to SWRPC about culvert mapping, and any resources they may offer, at his next SWRPC meeting in early April.

— SB agreed to discuss board and committee appointments next week.

At 7:33 pm, Kathy Scott moved, per RSA 91-A:3,II(a), to move into Executive Session to discuss an employee matter. Andrea Hodson seconded and all voted in favor. At 8:23 pm the board moved and unanimously voted in favor to recess from Executive Session to continue its regular agenda. At 9:03 pm, the SB moved and unanimously voted in favor to reconvene its Executive Session. Subsequent to additional discussion, at 9:30 pm the board moved and unanimously voted in favor both to seal the minutes and to exit Executive Session.

At 9:45 pm, the SB moved to continue the regular meeting to 10:00 am tomorrow, Friday, March 22, 2019, at town offices. All voted in favor.

Meeting location: Town offices
Date: Friday, March 22, 2019
Members present: Jay Jacobs, Kathleen Scott, Andrea Hodson
Meeting continued: 10:00 am. Meeting adjourned: 12:50 pm

Documents signed and reviewed:
SB signed Timber Tax Yields for Noel Greiner (Map 20-Lot 31, Map 31-Lots 2, 3 and 4), and for Timothy Berry Map 10-Lot 17; SB signed Applications for Current Use for Hal Grant (Map 20-Lot 48-1, Map 20-Lot 008-4, and Map 20- Lot 008-5), for Jody Farwell (Map 30-Lot 29-1) and for Deirdre and Scott Oliver Map 30-Lot 76-2.

Departments, Boards and Committees:
Assessor – SB reviewed timetable and paperwork for resident’s request for tax deferral; Andrea Hodson will schedule time with the Assessor to further review.

Recycling Center – SB discussed organizing an ad hoc committee to brainstorm on recycling matters. SB also will evaluate with the committee the strengths and weaknesses of the system in place this past year and the economic reality confronting towns. SB also discussed posting the dates that Harrisville residents can recycle hazardous materials at the Keene facility.

On the matter of SB Representatives to the various town boards and committees for the coming year, SB members moved and unanimously voted in favor as follows: Andrea Hodson will serve as SB Representative to the Planning Board and SB Alternate to the Historic District Commission and the Traffic Safety Committee; Kathy Scott will continue to serve as SB Representative to the HDC and the Conservation Commission and as Alternate SB Representative to the PB and the Zoning Board. Jay Jacobs will serve as SB representative to the ZBA and the Traffic Safety Committee and as alternate to the Conservation Commission.

Other Business:
SB discussed purchasing policy for soliciting bids and reviewed for new SB member.

SB discussed Winter road maintenance policy and taking advantage of best practices from other towns.

SB reviewed organizational and personnel matters and priorities and the general process for backfilling job positions.

SB continued discussion of William Raynor’s request regarding the town attorney and prepared a draft response.

Board positions – SB discussed process and procedure and roles and responsibilities within boards, with preliminarily discussion of appointments and current membership. Conversation will continue.

DOT – Members will review state engineering bridge report and revisit scheduling a meeting with the DOT regarding bridge grant.

SB moved to adjourn at 12:50 pm.