Meeting location: Town offices
Date: July 26, 2018
Members present: Jay Jacobs, Jonathan Miner, Kathleen Scott
Meeting opened: 7:00 pm; Meeting adjourned: 9:25 pm.

Documents signed or reviewed:
SB signed financials in the amount of $141,785.95.

SB approved Select Board Meeting Minutes for July 19, 2018.

SB acknowledged receipt of the correspondence from the Department of the Interior regarding PILT (payment in lieu of taxes) in the amount of $491.00. The payment compensates local jurisdictions for Federal lands administered by agencies within the department and on behalf of the U.S. Forest Service and Army Corps of Engineers. Local governments may use the payments for any governmental purpose, including emergency response, public schools and roads.

SB reviewed and signed the 2018 MS-535 form.

Departments, Boards, and Committees:
Code Enforcement Officer– SB noted signed building permits for Historic Harrisville, John Manning, Aldworth Manor, Max and Connie Boyd, and Sarah Heffron.

Conservation Commission– Harry Wolhandler requested that the HCC meetings, regularly scheduled for the first Wednesday of the month, be added to the official calendar on the website for the foreseeable future and that he, or an officer of the HCC, be contacted if any scheduling conflict should arise.  SB will discuss with staff and noted the website calendar has been updated to include regularly scheduled meetings of all the boards.

HDC– SB acknowledged receipt of the letter from Historic Harrisville regarding the Raynor property requesting reconsideration of approvals.  (See below under ZBA for more information.)  SB will reach out to Doug Walker after August 2 to discuss HDC procedures for the Raynor application.

Health Officer– SB noted test results for Harrisville Pond and Russell Reservoir and that the results fall within the normal range.

Recycling Center
– SB continued discussion of efficiency and cost-cutting ideas, especially related to trucking costs. SB also will consider suggestion to have a representative from Primex tour the facility.

Trustees of the Trust Fund– SB acknowledged receipt of NH PDIP rates and benefits.

ZBA– SB acknowledged receipt of Notice of Public Hearing and Agenda for Wednesday, August 1, 2018 at 7:00 pm.  The purpose of the hearing is to reconsider in part, and to clarify, the ZBA’s July 18th decision regarding the details of the final design plan submitted by the Raynors for 3 Main Street.

Other Business:

Pricing for Speed Signs from Elan City – SB requests that the staff forward the information to the Police Chief and the Transportation Committee.

SB requests that Angela Hendrickson look up information on the Prospect Street culvert.

July 28 – Pond Association 10-12
September 11 – Primary Election at Town Office
November 6 – General Election at Town Office

Addendum to Select Board Minutes of July 26, 2018

Due to an error of the Recording Secretary, the following items were missing from the July 26 minutes:

Members of the public: Don Scott and Harry Wolhandler

Ordinance Review Committee – SB has requested that the Conservation Subdivision Ordinance be reviewed by the Planning Board subcommittee. Committee has noted it will do so but any amendment may have to wait given other amendments that will be proposed for 2019 Town Meeting.

Fire Department – SB will discuss with the Fire Chief the possibility of an RFP for fire station windows.

Highway Department – Don Scott brought to the SB a request from an Eastside Road resident to regrade a portion of the road due to a drainage issue. Wes Tarr will attend to it before winter.

On the matter of overtime pay, SB stated that supervisors have to sign off on any overtime. SB will review personnel manual regarding working in more than one department.