Meeting location: Town offices
Date: April 19, 2018
Members present: Jay Jacobs, Jon Miner, Kathy Scott
Meeting opened: 7:00 pm. Meeting adjourned: 9:15 pm

Members of the public:  Allan Saari, Seth Kallman, Andrew Maneval

Documents signed or reviewed:
SB signed weekly financials.

SB signed SB Meeting Minutes of April 12, 2018.

SB reviewed and signed both copies of the corrected pay rates.

SB signed Primex 2019 Property and Liability Renewal.

SB signed agreement for the new 2018 Ford F-550 Cab Chassis for Highway Department.

SB signed Mascoma Bank paperwork.

SB signed 2018 MS-232 and reviewed MS-535…

Departments, Boards and Committees:
Assessing –Regarding the Notice of Intent to Cut for Shane Lampinen of Route 137 Map 10 – Lot 27-5, SB cannot proceed without a completed application.

Historic District Commission – SB acknowledged receipt of Meeting Minutes for April 10, 2018 and thank you letter regarding street lights.

Planning Board – SB acknowledged receipt of Meeting Minutes for April 11, 2018 and PB date reminders.

School Board – SB acknowledged receipt of agenda for Monday, April 16, 2018.

Tax Collector – SB reviewed and signed payment agreement.

Town Clerk – SB signed Oaths of Office

Other Business:
South Road Bridge – Seth Kallman provided information on the temporary bridges approved by the state, funded through warrant articles and installed at South Road and Hancock Road at Busy Brook. Given that the South Road bridge is on the state’s schedule of red-listed bridges for 2019, the town, if it chooses, can proceed with an 80/20 finance arrangement with the state, wherein the state would cover 80% of the cost of repair and the town would cover 20%, preferably through a bond issue to maintain the current tax rate. It is Mr. Kallman’s opinion that this is not imperative but a matter of choice for the board.

Andrew Maneval returned to the SB an original copy of an evaluation report, from his previous duties as Selectman.  Separately, Mr. Maneval discussed with the SB his certification, still in effect, as a Local Public Agency supervisor of federal grants. To Mr. Maneval’s knowledge, he is the only town official, former or current, to currently hold this certification. Given that Wells Memorial School recently was awarded a grant for its Safe Routes to School initiative, the DOT requires formal designation of the grant to a certified supervisor. Upon the SB’s agreement, Mr. Maneval agreed to continue to serve as administrator of the grant until another town official becomes certified. He will meet with the state and the DOT on May 3 regarding this matter.

Allan Saari met with the SB to continue his discussion of the town purchasing policy. Mr. Saari expressed concern that a signed copy of this policy could not be found in the SB’s office, though unsigned copies were available. The SB noted it would attempt to located the signed copy but that, in the meantime, it remains the policy it follows. Mr. Saari also expressed concern about the increasing price of oil and the impact this may have on the imminent paving work scheduled for Hancock Road. The SB assured Mr. Saari the job would be advertised for bidding.

Southwestern Community Services – SB acknowledged receipt of Economic Impact Report, Commemorative Brochure, and Legislative Bulletin #16

NHPDIP – SB acknowledged receipt of Investment Rate and Benefits

Upcoming Meetings:
July 6th– Fireworks Display at 9:15pm with a rain date of July 8th
July 28th– Pond Association 10am-12pm
September 11, 2018 – Primary Elections at Town Office (Lunch & Dinner)
November 6, 2018 – Primary Elections at Town Office (Lunch & Dinner)